Difference between revisions of "Encounters"

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* [[Image:Encounter_and_Reminder_(See_Reminder_and_Enc)_Slides_(GOOD).ppt]]
 
* [[Image:Encounter_and_Reminder_(See_Reminder_and_Enc)_Slides_(GOOD).ppt]]
 +
 +
* '''Adding an Encounter form to a Clinic Location:'''
 +
ENCOUNTER FORM :
 +
 +
Select Edit Encounter Forms Option:
 +
 +
IBDF ENCOUNTER FORM    Encounter Forms
 +
 +
  EE    Edit Encounter Forms ...
 +
  PR    Print Options ...
 +
  PM    Print Manager ...
 +
  TK    Edit Tool Kit ...
 +
  IR    Encounter Form IRM Options ...
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  DE    AICS Data Entry Menu ...
 +
  RU    Reports and Utilities ...
 +
 +
Select Encounter Forms Option: TK  Edit Tool Kit
 +
 +
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  EB    Edit Tool Kit Blocks
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  EF    Edit Tool Kit Forms
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Select Encounter Forms Option: EE  Edit Encounter Forms
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 +
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  ED    Clinic Setup/Edit Forms
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  CC    Copy CPT Check-off Sheet to Encounter Form
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  CPT    Most Commonly used Outpatient CPT Codes
 +
  CU    Conversion Utility For Scanning
 +
            **> Out of order:  ** This option is OUT OF ORDER **
 +
 +
Making Specific i.e Pediatric Encounter .:
 +
              - Use TK to make new form
 +
Assigning the specific from to a particular provider:
 +
- EE
 +
- ED
 +
elect Edit Encounter Forms Option: ED  Clinic Setup/Edit Forms
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EDIT FORMS FOR WHICH CLINIC? : FLYDOC
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FORMS FOR HOSPITAL LOCATION  Aug 28, 2007@12:33:25          Page:    1 of    1
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FORMS CURRENTLY USED BY FLYDOC HOSPITAL LOCATION
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    FORM NAME                      USE & BRIEF DESCRIPTION
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  1  PEDIATRIC ENCOUNTERS (S)        Basic Encounter Form
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                                    scannable form for primary care
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          Enter ?? for more [[action~|Action]]s                                          >>>
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CC  Change Clinic        CF  Copy Form            FE  Fast Selection Edit
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NM  Form Name/Descr/Size  CR  Create Blank Form    RC  Recompile Form
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AS  Add Form to Setup    DF  Delete Unused Form
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DS  Delete from Setup    EF  Edit Form
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Select [[Action~|Action]]: Quit//
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1) DS: Typing this will delete the form attached to the provider
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2) DF: Delete the unsused from ( this is the form which we just Deleted DS from the provider) this will completely remove the Encounter form
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3) CF copy form . After typing CF it will first ask you about TK ( tool kit ) Enter Yes. Then pic specific form eg Pediatric Encounter , Then name it
 +
 +
 +
----
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'''* The PCE ENCOUNTER IRM MENU'''
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Patient Care Encounter ( PCE )
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PCE IRM MAIN MENU  PX IRM MAIN MENU    PCE IRM Main Menu
 +
 +
 +
 +
  SP    PCE Site Parameter Menu ...
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  TBL    PCE Table Maintenance ...
 +
  DE    PCE/SD Debugging Utilities ...
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  INFO  PCE Information Only ...
 +
  RM    Reminder Managers Menu ...
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  CR    PCE Clinical Reports ...
 +
  HOME  Directions to Patient's Home Add/Edit
 +
  CO    PCE Coordinator Menu ...
 +
  CL    PCE Clinician Menu ...
 +
 +
FLYDOC,FOO  NUMBER                  Clinic:  All
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Date range:  11/6/2007 to 12/7/2007
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                        * - New GAF Score Required
 +
 +
      Encounter          Clinic                                            Appointment Status
 +
  1 12/6/2007  09:07  CLINIC NAME                    [[ACTION~|Action]] REQUIRED
 +
 +
          + Next Screen  - Prev Screen  ?? More [[Action~|Action]]s
 +
UE  Update Encounter      CD  Change Date Range    VC  View by Clinic
 +
LI  List by Appointment  CC  Change Clinic        DD  Display Detail
 +
AD  Add Standalone Enc.  IN  Check Out Interview  GF  GAF Score
 +
HI  Make [[Historical~|Historical]] Enc.  PC  PC Assign or Unassign
 +
                          TI  Display Team Info    QU  Quit
 +
------------------------------------------------------------
 +
'''* Encounter Parameters You should Know:'''
 +
 +
PCE ( PATIENT CARE ENCOUNTER )
 +
 +
 +
CPRS Parameters to Consider
 +
ORWPCE Disable Auto Visit Type
 +
ORWPCE Anytime Encounters
 +
This allows use of EF without doing the note
 +
ORWPCE Exclude (Exams, Health Factors, Immunizations, Patient Ed, Skin Tests)
 +
 +
 +
ORWPCE Disable Auto Check Out
 +
This would require separate entry of check out date/time
 +
ORWPCE Ask Encounter Update
 +
Prompts for the completion at signature
 +
ORWPCE Force PCE Entry
 +
 +
Option – (TIU) Document Parameters Edit
 +
        Suppress DX/CPT on Entry
 +
        Force Response to Exposures
 +
SC, AO, IR, EC and MST
 +
        Ask DX/CPT on All OPT Visits
 +
 +
 +
ORWPCE Ask Encounter Update
 +
•Multiple options
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 +
System
 +
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Division
 +
 +
Location
 +
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Service
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 +
User
 +
 +
 +
ORWPCE Ask Encounter Update
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 +
•After selection
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1.Primary/Data Needed
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2.Primary/Outpatient
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3.Primary/Always
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4.Data Needed
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5.Outpatient
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6.Always
 +
 +
7.Never
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8.Disable
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---------------------------------------------------------
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  '''Pulling up Encounters Reports'''
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 +
For reports use option 1
 +
 +
Option entry to test: PCE
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    1  PCE CLINICAL REPORTS  PXRR CLINICAL REPORTS    PCE Clinical Reports
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    2  PCE CLINICIAN MENU  PX PCE CLINICIAN MENU    PCE Clinician Menu
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    3  PCE CODE MAPPING LIST  PX PCE CODE MAPPING LIST    PCE Code Mapping Li
 +
st
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    4  PCE COORDINATOR MENU  PX PCE COORDINATOR MENU    PCE Coordinator Menu
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    5  PCE DATA SUMMARY  EC PCE REPORT    PCE Data Summary
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Press <RETURN> to see more, '^' to exit this list, OR
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CHOOSE 1-5: 4  PX PCE COORDINATOR MENU    PCE Coordinator Menu
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 +
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  SUP    PCE Encounter Data Entry - Supervisor
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  PCE    PCE Encounter Data Entry
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  DEL    PCE Encounter Data Entry and Delete
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  NOD    PCE Encounter Data Entry without Delete
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  TBL    PCE Table Maintenance ...
 +
  INFO  PCE Information Only ...
 +
  HOME  Directions to Patient's Home Add/Edit
 +
  MDR    CIDC Missing Data Report
 +
  PARM  PCE HS/RPT Parameter Menu ...
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  DIE    PCE Device Interface Error Report
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  VIEW  PCE Encounter Viewer
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You have PENDING ALERTS
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          Enter  "VA to jump to VIEW ALERTS option
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Select PCE Coordinator Menu Option: SUP  PCE Encounter Data Entry - Supervisor
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Select Patient or Clinic name: GEEK
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    Searching for a Patient
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 +
  1    GEEK,BRADLEY                        M 13-03-19003                09
 +
  8    GEEKS,CCC                                F 03-22-13409                3
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CHOOSE 1-8:
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    Searching for a Clinic or Ward
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 +
   
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    CHOOSE 1-4: 3  GEEK CLINIC

Latest revision as of 20:16, 29 July 2012

Encounter Information for CACs

This is an excellent PowerPoint from VeHU:

  • Adding an Encounter form to a Clinic Location:

ENCOUNTER FORM :

Select Edit Encounter Forms Option:

IBDF ENCOUNTER FORM Encounter Forms 

  EE     Edit Encounter Forms ...
  PR     Print Options ...
  PM     Print Manager ...
  TK     Edit Tool Kit ...
  IR     Encounter Form IRM Options ...
  DE     AICS Data Entry Menu ...
  RU     Reports and Utilities ...

Select Encounter Forms Option: TK Edit Tool Kit 


  EB     Edit Tool Kit Blocks
  EF     Edit Tool Kit Forms

Select Encounter Forms Option: EE Edit Encounter Forms 


  ED     Clinic Setup/Edit Forms
  CC     Copy CPT Check-off Sheet to Encounter Form
  CPT    Most Commonly used Outpatient CPT Codes
  CU     Conversion Utility For Scanning
            **> Out of order:  ** This option is OUT OF ORDER **

Making Specific i.e Pediatric Encounter .: 

             - Use TK to make new form

Assigning the specific from to a particular provider: - EE - ED elect Edit Encounter Forms Option: ED Clinic Setup/Edit Forms EDIT FORMS FOR WHICH CLINIC? : FLYDOC FORMS FOR HOSPITAL LOCATION Aug 28, 2007@12:33:25 Page: 1 of 1 FORMS CURRENTLY USED BY FLYDOC HOSPITAL LOCATION 

    FORM NAME                       USE & BRIEF DESCRIPTION
 1  PEDIATRIC ENCOUNTERS (S)        Basic Encounter Form
                                    scannable form for primary care
         Enter ?? for more Actions                                          >>>

CC Change Clinic CF Copy Form FE Fast Selection Edit NM Form Name/Descr/Size CR Create Blank Form RC Recompile Form AS Add Form to Setup DF Delete Unused Form DS Delete from Setup EF Edit Form Select Action: Quit//

1) DS: Typing this will delete the form attached to the provider 2) DF: Delete the unsused from ( this is the form which we just Deleted DS from the provider) this will completely remove the Encounter form 3) CF copy form . After typing CF it will first ask you about TK ( tool kit ) Enter Yes. Then pic specific form eg Pediatric Encounter , Then name it


* The PCE ENCOUNTER IRM MENU

Patient Care Encounter ( PCE )

PCE IRM MAIN MENU PX IRM MAIN MENU PCE IRM Main Menu 


  SP     PCE Site Parameter Menu ...
  TBL    PCE Table Maintenance ...
  DE     PCE/SD Debugging Utilities ...
  INFO   PCE Information Only ...
  RM     Reminder Managers Menu ...
  CR     PCE Clinical Reports ...
  HOME   Directions to Patient's Home Add/Edit
  CO     PCE Coordinator Menu ...
  CL     PCE Clinician Menu ...

FLYDOC,FOO NUMBER Clinic: All Date range: 11/6/2007 to 12/7/2007 

                       * - New GAF Score Required

     Encounter          Clinic                                             Appointment Status
  1 12/6/2007  09:07  CLINIC NAME                    Action REQUIRED

         + Next Screen   - Prev Screen   ?? More Actions

UE Update Encounter CD Change Date Range VC View by Clinic LI List by Appointment CC Change Clinic DD Display Detail AD Add Standalone Enc. IN Check Out Interview GF GAF Score HI Make Historical Enc. PC PC Assign or Unassign 

                         TI  Display Team Info     QU  Quit

* Encounter Parameters You should Know:

PCE ( PATIENT CARE ENCOUNTER )


CPRS Parameters to Consider ORWPCE Disable Auto Visit Type ORWPCE Anytime Encounters 

This allows use of EF without doing the note

ORWPCE Exclude (Exams, Health Factors, Immunizations, Patient Ed, Skin Tests)


ORWPCE Disable Auto Check Out 

This would require separate entry of check out date/time

ORWPCE Ask Encounter Update 

Prompts for the completion at signature

ORWPCE Force PCE Entry

Option – (TIU) Document Parameters Edit 

        Suppress DX/CPT on Entry 
        Force Response to Exposures 
SC, AO, IR, EC and MST 
        Ask DX/CPT on All OPT Visits


ORWPCE Ask Encounter Update •Multiple options

System

Division

Location

Service

User


ORWPCE Ask Encounter Update

•After selection

1.Primary/Data Needed

2.Primary/Outpatient

3.Primary/Always

4.Data Needed

5.Outpatient

6.Always

7.Never 8.Disable 

 Pulling up Encounters Reports

For reports use option 1

Option entry to test: PCE 

    1   PCE CLINICAL REPORTS  PXRR CLINICAL REPORTS     PCE Clinical Reports
    2   PCE CLINICIAN MENU  PX PCE CLINICIAN MENU     PCE Clinician Menu
    3   PCE CODE MAPPING LIST  PX PCE CODE MAPPING LIST     PCE Code Mapping Li

st 

    4   PCE COORDINATOR MENU  PX PCE COORDINATOR MENU     PCE Coordinator Menu
    5   PCE DATA SUMMARY  EC PCE REPORT     PCE Data Summary

Press <RETURN> to see more, '^' to exit this list, OR CHOOSE 1-5: 4 PX PCE COORDINATOR MENU PCE Coordinator Menu 


  SUP    PCE Encounter Data Entry - Supervisor
  PCE    PCE Encounter Data Entry
  DEL    PCE Encounter Data Entry and Delete
  NOD    PCE Encounter Data Entry without Delete
  TBL    PCE Table Maintenance ...
  INFO   PCE Information Only ...
  HOME   Directions to Patient's Home Add/Edit
  MDR    CIDC Missing Data Report
  PARM   PCE HS/RPT Parameter Menu ...
  DIE    PCE Device Interface Error Report
  VIEW   PCE Encounter Viewer


You have PENDING ALERTS 

         Enter  "VA to jump to VIEW ALERTS option

Select PCE Coordinator Menu Option: SUP PCE Encounter Data Entry - Supervisor Select Patient or Clinic name: GEEK 

    Searching for a Patient

  1    GEEK,BRADLEY                        M 13-03-19003                09
  8    GEEKS,CCC                                 F 03-22-13409                3

CHOOSE 1-8: 

    Searching for a Clinic or Ward



    CHOOSE 1-4: 3  GEEK CLINIC
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