Adding a clinic & putty log of adding clinic, ward, and setup of scheduling
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Revision as of 21:25, 30 October 2005 by 192.5.214.201 (talk)
ADD A GENERAL INTERNAL MEDICINE CLINIC TO THE HOSPITAL LOCATION FILE (from Putty Log 2005.10.28 10:30:29)
From FileMan Enter/Edit Option, add a clinic to the hospital location file.
Notes:
1. FileMan access is required to perform these actions.
2. Before adding a clinic to the hospital location file there are other steps to be performed……
3. Jumping is not allowed.
4. Use ?, ??, ??? for information.
1. From FileMan use Enter/Edit Option to Add a Clinic to Hospital Location File.
Are you adding 'CLINIC' as a new HOSPITAL LOCATION? No// YES
NAME: CLINIC//
ABBREVIATION:
CLINIC MEETS AT THIS FACILITY?: Y// YES
SERVICE: MEDICINE
NON-COUNT CLINIC? (Y OR N): NO
STOP CODE NUMBER: 999 EMPLOYEE HEALTH 999
DEFAULT APPOINTMENT TYPE: REGULAR//
TELEPHONE:
REQUIRE X-RAY FILMS?:
REQUIRE ACTION PROFILES?: YES// NO
NO SHOW LETTER:
PRE-APPOINTMENT LETTER:
CLINIC CANCELLATION LETTER:
APPT. CANCELLATION LETTER:
ASK FOR CHECK IN/OUT TIME: NO
Select PROVIDER: KNAPP,DEE DK
Are you adding 'KNAPP,DEE' as a new PROVIDER (the 1ST for this HOSPITAL LOCATION)? No// YES
DEFAULT PROVIDER:
Select PROVIDER:
DEFAULT TO PC PRACTITIONER?:
Select DIAGNOSIS:
WORKLOAD VALIDATION AT CHK OUT:
ALLOWABLE CONSECUTIVE NO-SHOWS: 3
MAX # DAYS FOR FUTURE BOOKING: 300
HOUR CLINIC DISPLAY BEGINS: 8
START TIME FOR AUTO REBOOK: 9
MAX # DAYS FOR AUTO-REBOOK: 3
SCHEDULE ON HOLIDAYS?: YES
CREDIT STOP CODE: 301 GENERAL INTERNAL MEDICINE 301
PROHIBIT ACCESS TO CLINIC?:
PHYSICAL LOCATION:
PRINCIPAL CLINIC: CLINIC
OVERBOOKS/DAY MAXIMUM: 5
Select SPECIAL INSTRUCTIONS:
LENGTH OF APP'T: 15
VARIABLE APP'NTMENT LENGTH: YES, VARIABLE LENGTH
DISPLAY INCREMENTS PER HOUR: 4// 15-MIN
AVAILABILITY DATE: T 10-31 (OCT 31, 2005)
MONDAY
TIME: 8-12 [ LIKE 0800-1200 ]
TIME: 2-4 0800-1200 NO. SLOTS: 1//
TIME: 1300-1500 NO. SLOTS: 1//
TIME:
[1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
...PATTERN OK FOR MONDAYS INDEFINITELY? Y (Yes)
...EXCUSE ME, LET ME PUT YOU ON 'HOLD' FOR A SECOND...
PATTERN FILED!
AVAILABILITY DATE: 11-1 (NOV 01, 2005)
TUESDAY
TIME: 800 0800-1200 NO. SLOTS: 1//
TIME: 1300-1500 NO. SLOTS: 1//
TIME:
[1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
...PATTERN OK FOR TUESDAYS INDEFINITELY? Y (Yes)
...HMMM, LET ME PUT YOU ON 'HOLD' FOR A SECOND...
PATTERN FILED!
AVAILABILITY DATE: 11-2 (NOV 02, 2005)
WEDNESDAY
TIME: 0800-1200 NO. SLOTS: 1//
TIME: 1300-1500 NO. SLOTS: 1//
TIME:
[1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
...PATTERN OK FOR WEDNESDAYS INDEFINITELY? Y (Yes)
...SORRY, JUST A MOMENT PLEASE...
PATTERN FILED!
AVAILABILITY DATE: 11-3 (NOV 03, 2005)
THURSDAY
TIME: 8088 8 09 800-1200 NO. SLOTS: 1//
TIME: 1300-1500 NO. SLOTS: 1//
TIME:
[1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
...PATTERN OK FOR THURSDAYS INDEFINITELY? Y (Yes)
...SORRY, LET ME THINK ABOUT THAT A MOMENT...
PATTERN FILED!
AVAILABILITY DATE: ? 11-4 (NOV 04, 2005)
FRIDAY
TIME: 0800-1200 NO. SLOTS: 1//
TIME: 1300-1500 NO. SLOTS: 1//
TIME:
[1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
...PATTERN OK FOR FRIDAYS INDEFINITELY? Y (Yes)
...EXCUSE ME, LET ME PUT YOU ON 'HOLD' FOR A SECOND...
PATTERN FILED!
AVAILABILITY DATE: 11-4 (NOV 05, 2005)
Select CLINIC NAME:
2. From Appointment Management (SDAM APPT MGT) menu, select Patient name or Clinic Name. In the example below is a search for the clinic appointments for the clinic added above. An appointment is made for a test patient.
Note: Patient must be registered before being scheduled.
Select Patient name or Clinic name: CLINIC
Searching for a Patient
Searching for a Clinic
CLINIC
...OK? Yes// YES
Select Beginning Date: OCT 26, 2005// (OCT 26, 2005)
Select Ending Date: TODAY// (OCT 28, 2005) Appt Mgt Module Oct 28, 2005@17:01:56 Page: 1 of 1
Clinic: CLINIC
No Action Taken/Action Required * - New GAF Required 10/26/05 thru 10/28/05
Patient Appt Date/Time Status
No appointments meet criteria.
Enter ?? for more actions Oct 28, 2005@17:01:56
CI Check In CD Change Date Range DX Diagnosis Update
UN Unscheduled Visit EP Expand Entry DL Wait List Display
MA Make Appointment AE Add/Edit DE Delete Check Out
CA Cancel Appointment RT Record Tracking WD Wait List Disposition
NS No Show PD Patient Demographics CP Procedure Update
DC Discharge Clinic CO Check Out PC PC Assign or Unassign
AL Appointment Lists EC Edit Classification TI Display Team Information
PT Change Patient PR Provider Update
CL Change Clinic WE Wait List Entry
Select Action: Quit// MA Make Appointment
Clinic: CLINIC
Select PATIENT NAME: ZZTEST,SOMEBODY ZZTEST,SOMEBODY 1-1-50 709010150
P NO NON-VETERAN (OTHER)
APPOINTMENT TYPE: REGULAR//
NO PENDING APPOINTMENTS
Select ETHNICITY INFORMATION: ? UNKNOWN BY PATIENT U
Select RACE INFORMATION: UNKNOWN BY PATIENT U
Are you adding 'UNKNOWN BY PATIENT' as
a new RACE INFORMATION (the 1ST for this PATIENT)? No// Y (Yes)
Select RACE INFORMATION:
STREET ADDRESS [LINE 1]: 200 STREET
STREET ADDRESS [LINE 2]:
CITY: CITY
STATE: STATE??
Select from the available listing the state in which this applicant
resides.
STATE: W
1 WASHINGTON
2 WEST VIRGINIA
3 WISCONSIN
4 WYOMING
CHOOSE 1-4: 4 WYOMING
ZIP+4:
COUNTY:
PHONE NUMBER [RESIDENCE]:
IS THIS A 'NEXT AVAILABLE' APPOINTMENT REQUEST? YES
Calculating follow-up status
Oct 2005
TIME |8 |9 |10 |11 |12 |1 |2 |3 |4
DATE | | | | | | | | |
MO 31 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
Nov 2005
TU 01 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
WE 02 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TH 03 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
FR 04 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
MO 07 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TU 08 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
WE 09 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TH 10 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
FR 11 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
MO 14 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TU 15 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
WE 16 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
15 MINUTE APPOINTMENTS (VARIABLE LENGTH)
DATE/TIME: 10-31 1100 ??
15 MINUTE APPOINTMENTS (VARIABLE LENGTH)
DATE/TIME: Appt Mgt Module Oct 28, 2005@17:04:14 Page: 1 of 1
Clinic: CLINIC
No Action Taken/Action Required * - New GAF Required 10/26/05 thru 10/28/05
Patient Appt Date/Time Status
No appointments meet criteria.
Enter ?? for more actions
Oct 28, 2005@17:04:14
CI Check In CD Change Date Range DX Diagnosis Update
UN Unscheduled Visit EP Expand Entry DL Wait List Display
MA Make Appointment AE Add/Edit DE Delete Check Out
CA Cancel Appointment RT Record Tracking WD Wait List Disposition
NS No Show PD Patient Demographics CP Procedure Update
DC Discharge Clinic CO Check Out PC PC Assign or Unassign
AL Appointment Lists EC Edit Classification TI Display Team Information
PT Change Patient PR Provider Update
CL Change Clinic WE Wait List Entry
Select Action: Quit// [A\\ MA Make Appointment
Clinic: CLINIC
Select PATIENT NAME: ZZTEST,SOMEBODY 1-1-50 709010150P NO N
ON-VETERAN (OTHER)
APPOINTMENT TYPE: REGULAR//
NO PENDING APPOINTMENTS
IS THIS A 'NEXT AVAILABLE' APPOINTMENT REQUEST? YES
Calculating follow-up status
Oct 2005
TIME |8 |9 |10 |11 |12 |1 |2 |3 |4
DATE | | | | | | | | |
MO 31 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
Nov 2005
TU 01 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
WE 02 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TH 03 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
FR 04 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
MO 07 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TU 08 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
WE 09 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TH 10 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
FR 11 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
MO 14 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
TU 15 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
WE 16 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1]
15 MINUTE APPOINTMENTS (VARIABLE LENGTH)
DATE/TIME: MO31 1031@1100 (OCT 31, 2005@11:00)
LENGTH OF APPOINTMENT (IN MINUTES): 15// 30
30-MINUTE APPOINTMENT MADE
THIS APPOINTMENT IS MARKED AS 'NEXT AVAILABLE', IS THIS CORRECT? YES//
WANT PATIENT NOTIFIED OF LAB,X-RAY, OR EKG STOPS? No// (No)
OTHER INFO:
WANT PREVIOUS X-RAY RESULTS SENT TO CLINIC? No// (No)
AMIE LINK OUT OF ORDER
Press RETURN to continue: Appt Mgt Module Oct 28, 2005@17:05:01 Page: 1 of 1
Clinic: CLINIC
No Action Taken/Action Required * - New GAF Required 10/26/05 thru 10/28/05
Patient Appt Date/Time Status
No appointments meet criteria.
Enter ?? for more actions
Oct 28, 2005@17:05:01
CI Check In CD Change Date Range DX Diagnosis Update
UN Unscheduled Visit EP Expand Entry DL Wait List Display
MA Make Appointment AE Add/Edit DE Delete Check Out
CA Cancel Appointment RT Record Tracking WD Wait List Disposition
NS No Show PD Patient Demographics CP Procedure Update
DC Discharge Clinic CO Check Out PC PC Assign or Unassign
AL Appointment Lists EC Edit Classification TI Display Team Information
PT Change Patient PR Provider Update
CL Change Clinic WE Wait List Entry
Select Action: Quit// QUIT
GTM>S D ^XUP
Setting up programmer environment
This is a TEST account.
Terminal Type set to: C-VT100
Select OPTION NAME: PT
1 PTF ARCHIVE/PURGE DGPT ARCHIVE/PURGE PTF Archive/Purge
2 PTF BACKGROUND JOB DG PTF BACKGROUND JOB PTF Background Job
3 PTF BEDSECTION REPORT RA LWKLBEDSEC PTF Bedsection Report
4 PTF EXPANDED CODE LISTING DG PT EXPANDED CODE LIST PTF Expanded Co
de Listing
5 PTF MENU DG PTF MENU PTF Menu
Press <RETURN> to see more, '^' to exit this list, OR
CHOOSE 1-5: ^
Select OPTION NAME: DG PT
1 DG PT EXPANDED CODE LIST PTF Expanded Code Listing
2 DG PTF 099 TRANSMISSION 099 Transmission
3 DG PTF BACKGROUND JOB PTF Background Job
4 DG PTF BATCH REPORTS Batch Multiple DRG Reports
5 DG PTF CODING CLERK REPORT Productivity Report by Clerk
Press <RETURN> to see more, '^' to exit this list, OR
CHOOSE 1-5: ^
Select OPTION NAME: DG PATINET ??
Select OPTION NAME:
GTM>[B GTM> GTM> GTM> GTM> GTM> GTM> GTM> GTM> GTM>D ^XUP
Setting up programmer environment
This is a TEST account.
Terminal Type set to: C-VT100
Select OPTION NAME: DG PATIENT
1 DG PATIENT CE REPORT Report - Patient Catastrophic Edits
2 DG PATIENT ELIGIBILITY INQUIRY Eligibility Inquiry for Patient Bi
lling
3 DG PATIENT INQUIRY Patient Inquiry
4 DG PATIENT TYPE PARAMETER EDIT Patient Type Update
CHOOSE 1-4: 3 DG PATIENT INQUIRY Patient Inquiry
Patient Inquiry
Select PATIENT NAME: ZZTEST,SOMEBODY 1-1-50 709010150P NO N
ON-VETERAN (OTHER)
Enter RETURN to continue or '^' to exit:
ZZTEST,SOMEBODY 709-01-0150P JAN 1,1950
=============================================================================
COORDINATING MASTER OF RECORD: NOT LISTED
Address: 200 STREET Temporary: NO TEMPORARY ADDRESS
CITY,WY
County: UNSPECIFIED From/To: NOT APPLICABLE
Phone: UNSPECIFIED Phone: NOT APPLICABLE
Office: UNSPECIFIED
Bad Addr:
Confidential Address: Confidential Address Categories:
NO CONFIDENTIAL ADDRESS
From/To: NOT APPLICABLE
POS: UNSPECIFIED Claim #: UNSPECIFIED
Relig: UNSPECIFIED Sex: MALE
Race: UNKNOWN BY PATIENT Ethnicity: UNKNOWN BY PATIENT
Enter RETURN to continue or '^' to exit:
ZZTEST,SOMEBODY 709-01-0150P JAN 1,1950
=============================================================================
COORDINATING MASTER OF RECORD: NOT LISTED
Primary Eligibility: UNSPECIFIED
Other Eligibilities:
Status : PATIENT HAS NO INPATIENT OR LODGER ACTIVITY IN THE COMPUTER
Future Appointments: Date Time Clinic
======================================================
10/31/2005 11:00 CLINIC
Remarks:
Date of Death Information
Date of Death:
Source of Notification:
Updated Date/Time:
Last Edited By:
Select PATIENT NAME:
GTM>
