Pharmacy Setup Emails

Back to Pharmacy Issues

Email coorespondence
xxx xxxx wrote: I have tried to enter a new pharmacy orderable items and drugs through the PDM Drug enter/edit program. After the drug is put in, I can order it from the character-based CPRS but it does not display in the Medication Order dialog box for the GUI CPRS. The only inpatient medication orderable items that display in the GUI CPRS are items contained in the Record "ORWDSET UD RX" in the file ORDER QUICK VIEW. But new updates to the drugs and orderable items do not effect this Record. Any idea how I should enter new drugs and/or pharmacy orderable items so they will appear on the GUI CPRS too? Thanks, xxx xxxx

The reason was that we didn't start TaskMan while entering the drugs so job of "updating Quick View" is scheduled but not run. After we started TaskMan and waited for a little while, all drugs now show nicely in the GUI interface. xxx Thanks to Todd in Iowa who helped us with resolve the problem! Nancy Anthracite --

This was the thread that helped us to get the medications list filled in CPRS. Please let us know if it helps. Regards Usha -Original Message - From: "Toni Petersen"  To:  Sent: Thursday, February 10, 2005 9:39 PM Subject: RE: [Hardhats-members] pharmacy drugs not visible in CPRS > Refer to the Vista documentation, Pharmacy Data Management (PDM) User > Manual, Section 1.9, where Orderable Items are discussed. If the > orderable item (in file 50.7) is created, and matched to the local drug > file (50), the item will be visible in CPRS to order. > > The specific drug file which has to be populated is the local drug file > (file 50) created through PDM Drug Enter/Edit, not PSA Drug Enter/Edit. > This file (50) is also a different drug file than the National Drug > File, as described in the PSN module documentation. Unfortunately, I do > not think there is an automated way to populate File 50 with locally > used drugs. > > The reason the "matching" to orderable item, and the "marking" for > inpatient, outpatient, etc. functions exist in PDM Drug Enter/Edit is > that it is easier for the physician, (and reduces potential for error > during item selection), to have a short list of drugs available in CPRS > to select, rather than a list of 5000 or so. There are differences in > the drug lists for inpatient and outpatient use, although some items > will be common to both. >  > PSA Drug Enter/Edit involves pharmacy inventory management, and the > locations created therein refer to locations of the drugs, (for ward > stock or satellite pharmacy inventory management) not locations of the > patients. > > Also, I believe there is a way to configure CPRS, so that the physician > does not have to select whether or not he is ordering inpatient, or > outpatient drugs. If CPRS is configured accordingly, when the patient is > selected, the patient's location (an inpatient bed, clinic location, > etc) determines the ordering module (inpatient or outpatient) displayed > to the physician for order entry. > > I hope this helps clarify the matter further. > > > Toni Beare Petersen, R.Ph. > American Healthcare Solutions, Inc. > Toni.Petersen@ahsinc.com > 970.846.8591 (cell) > www.ahsinc.com

Hi Finally I am able to see the drugs and order them from CPRS. Nancy's old mail really helped. A Record has to be added into the ORDER QUICK VIEW file. This file probably holds the parameters required by CPRS. The new Record is something like: Name : ORWDSET O RX QUICK ORDER : PS MEDS SET MEMBER : "ORDERABLE ITEM" Regards xxxx

I have been tinkering with being able to order medications in CPRS. Based on recent posts, it seems that an entry is required in the ORDER QUICK VIEW file, in the Record: ORWDSET O RX. Here is my file now: Select ORDER QUICK VIEW NAME: orwdset O RX  ANOTHER ONE: STANDARD CAPTIONED OUTPUT? Yes//  (Yes) Include COMPUTED fields: (N/Y/R/B): NO// b  BOTH Computed Fields and Record Number (IEN) NUMBER: 2                NAME: ORWDSET O RX     LAST UPDATE: 59653,46064 QUICK ORDER: PS MEDS     DISPLAY TEXT:  SET MEMBER: CALCIUM      DISPLAY TEXT: (CALCIUM) Now, rather when getting an error when trying to order a medicine, I am given chose of ordering one "medicine" -- namely calcium. So it seems that I need to load my formulary into this file. When I look at the data structure for the file, though, I see that the drug (in this case "calcium") is stored as a free text name, not a pointer to the DRUG file (file # 50). So how do I make this link, or am I off target? Thanks Kevin

Hi The SET MEMBER comes from the PHARMACY ORDERABLE ITEM file for medications. Drugs can be added into this file through the DRUG ENTER/EDIT option. Bye xxxx

xxxx, Thanks for you help so far. I have explored the DRUG ENTER/EDIT option (option: PSA DRUG ENTER/EDIT) and found that I could laboriously load up my forumulary with the drugs one at a time -- clearly impossible for a full forumulary (too many) Then I found the option to Merge National Drug file Datas into Local File (option: PSNMGR). I did this, and there were no errors. Somewhere along the way I created a "pharmacy" out of which to work in the OUTPATIENT SITE file. Now, when I got to the DRUG ENTER/EDIT option, there are 5173 drugs loaded. But when I go into Fileman, and look inthe PHARMACY ORDERABLE ITEM file, it is completely empty. Any ideas about how to get this populated? Thanks Kevin

The pointer is from the Drug file #50 I believe. I got something to work by putting someting into the orderables file. I know there a pointer from the drug file to the orderables file. xxx xxxx