Appointments and Demographics

1)	SETTING UP A CLINIC:

2)	MAKING PATIENT APPOINTMENT

1)	SETTING UP A CLINIC:

Select OPTION NAME: SDMGR      Scheduling Manager's Menu

ACR   Ambulatory Care Reporting Menu ...          Appointment Menu ...          Outputs ...          Supervisor Menu ...

Select Scheduling Manager's Menu Option: SUPERvisor Menu

Add/Edit a Holiday Appointment Status Update Menu ... Appointment Waiting Time Report Cancel Clinic Availability Change Patterns to 30-60 Convert Patient File Fields to PCMM Current MAS Release Notes Enter/Edit Letters Inactivate a clinic Look up on Clerk Who Made Appointment Non-Conforming Clinics Stop Code Report Purge Scheduling Data Reactivate a Clinic Remap Clinic Restore Clinic Availability Scheduling Parameters Set up a Clinic Sharing Agreement Category Update

Select CLINIC NAME: FLY 1  FLYDOC ANGELA

CHOOSE 1-3: 1 FLYDOC ANGELA

NAME: FLYDOC ANGELA  Replace

ABBREVIATION:

CLINIC MEETS AT THIS FACILITY?: YES//

SERVICE: MEDICINE//

NON-COUNT CLINIC? (Y OR N): NO

STOP CODE NUMBER: GENERAL INTERNAL MEDICINE//

DEFAULT APPOINTMENT TYPE: REGULAR//

ADMINISTER INPATIENT MEDS?:

TELEPHONE:

REQUIRE X-RAY FILMS?:

REQUIRE Action PROFILES?: YES//NO NO SHOW LETTER:

PRE-APPOINTMENT LETTER:

CLINIC CANCELLATION LETTER:

APPT. CANCELLATION LETTER:

ASK FOR CHECK IN/OUT TIME:

Select PROVIDER:

DEFAULT TO PC PRACTITIONER?:

Select DIAGNOSIS:

WORKLOAD VALIDATION AT CHK OUT:

ALLOWABLE CONSECUTIVE NO-SHOWS: 999//

MAX # DAYS FOR FUTURE BOOKING: 999//

START TIME FOR AUTO REBOOK:

MAX # DAYS FOR AUTO-REBOOK: 365//

SCHEDULE ON HOLIDAYS?:

CREDIT STOP CODE:

PROHIBIT ACCESS TO CLINIC?:

PHYSICAL LOCATION:

PRINCIPAL CLINIC:

OVERBOOKS/DAY MAXIMUM: 15//

Select SPECIAL INSTRUCTIONS:

LENGTH OF APP'T: 10//

VARIABLE APP'NTMENT LENGTH:

AVAILABILITY DATE: T (FEB 01, 2008)

FRIDAY

TIME: 0800-1300  NO. SLOTS: 1//  2

TIME: [2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2] ...PATTERN OK FOR FRIDAYS INDEFINITELY? REPLY YES (Y) OR NO (N)? Y (Yes) ...SORRY, LET ME PUT YOU ON 'HOLD' FOR A SECOND... PATTERN FILED!

AVAILABILITY DATE:

Select CLINIC NAME:

Add/Edit a Holiday Appointment Status Update Menu ... Appointment Waiting Time Report Cancel Clinic Availability Change Patterns to 30-60 Convert Patient File Fields to PCMM Current MAS Release Notes Enter/Edit Letters Inactivate a clinic Look up on Clerk Who Made Appointment Non-Conforming Clinics Stop Code Report Purge Scheduling Data Reactivate a Clinic Remap Clinic Restore Clinic Availability Scheduling Parameters Set up a Clinic Sharing Agreement Category Update

You have PENDING ALERTS Enter "VA to jump to VIEW ALERTS option

 2) MAKING PATIENT APPOINTMENT

ACR   Ambulatory Care Reporting Menu ...          Appointment Menu ...          Outputs ...          Supervisor Menu ...

You have PENDING ALERTS Enter "VA to jump to VIEW ALERTS option

Select Scheduling Manager's Menu Option: APPointment Menu

AM    Appointment Management CK    Appointment Check-in/Check-out Add/Edit Stop Codes Append Ancillary Test to Appt. Cancel Appointment Chart Request Check-in/Unsched. Visit Computer Generated Menu ...         Delete Ancillary Test for Appt. Discharge from Clinic Display Appointments Edit Clinic Enrollment Data Enrollment Review Date Entry Find Next Available Appointment Make Appointment Multiple Appointment Booking Multiple Clinic Display/Book No-Shows

You have PENDING ALERTS Enter "VA to jump to VIEW ALERTS option

Select Appointment Menu Option: MAKE Appointment

Select CLINIC: FLY 1  FLYDOC ANGELA CHOOSE 1-3: 1 FLYDOC ANGELA Select PATIENT NAME: LANE,LOIS LANE,LOIS    F 05-26-1989                30400-1

PATIENT'S SERVICE CONNECTION AND RATED DISABILITIES: Service Connected: No Primary Eligibility Code: EHR PATIENT No Service Connected Disabilities Listed

APPOINTMENT TYPE: REGULAR// NO PENDING APPOINTMENTS Select ETHNICITY INFORMATION: Select RACE INFORMATION:

IS THIS A 'NEXT AVAILABLE' APPOINTMENT REQUEST? YES

Calculating follow-up status

FLYDOC ANGELA Feb 2008

TIME     |8          |9          |10         |11         |12         |1

DATE     |           |           |           |           |           | FR$01 *   [1 1 1 A 1 2|1 0 2 2 2 2|1 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2]  ****$* FR 08     [1 1 1 1 1 2|1 2 2 2 2 2|1 1 2 1 2 2|2 2 2 2 2 2|2 2 2 2 2 2]  ****** FR 15     [2 1 2 2 1 2|1 2 2 2 2 2|1 2 2 1 2 2|2 2 2 2 2 2|2 2 2 2 2 2]   **** FR 22     [2 2 2 2 2 2|2 2 2 2 2 2|1 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2]   *** FR 29     [2 1 2 2 2 2|2 2 2 2 2 2|2 2 2 1 2 2|2 2 2 2 2 2|2 2 2 2 2 2]   * Mar 2008 FR 07     [2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2] FR 14     [2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2] FR 21     [2 2 2 2 2 2|1 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2] FR 28     [2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2|2 2 2 2 2 2]

10 MINUTE APPOINTMENTS DATE/TIME: T@1030 (FEB 01, 2008@10:30)

10-MINUTE APPOINTMENT MADE

THIS APPOINTMENT IS MARKED AS 'NEXT AVAILABLE', IS THIS CORRECT? YES//

WANT PATIENT NOTIFIED OF LAB,X-RAY, OR EKG STOPS? No//  (No) OTHER INFO: WANT PREVIOUS X-RAY RESULTS SENT TO CLINIC? No//  (No)

AMIE LINK OUT OF ORDER

Press RETURN to continue:

Select Appointment Check In or Check Out: (CI/CO): CI  Check In        ...checked in FEB 01, 2008@10:30

AMIE LINK OUT OF ORDER

Press RETURN to continue:

Select CLINIC:

AM    Appointment Management CK    Appointment Check-in/Check-out Add/Edit Stop Codes Append Ancillary Test to Appt. Cancel Appointment Chart Request Check-in/Unsched. Visit Computer Generated Menu ...         Delete Ancillary Test for Appt. Discharge from Clinic Display Appointments Edit Clinic Enrollment Data Enrollment Review Date Entry Find Next Available Appointment Make Appointment Multiple Appointment Booking Multiple Clinic Display/Book No-Shows

You have PENDING ALERTS Enter "VA to jump to VIEW ALERTS option

Select Appointment Menu Option:

APPOINTMENT MENU SDAPP     Appointment Menu OR SDAPP     Appointment Menu

AM    Appointment Management CK    Appointment Check-in/Check-out Add/Edit Stop Codes Append Ancillary Test to Appt. Cancel Appointment Chart Request Check-in/Unsched. Visit Computer Generated Menu ...         Delete Ancillary Test for Appt. Discharge from Clinic Display Appointments Edit Clinic Enrollment Data Enrollment Review Date Entry Find Next Available Appointment Make Appointment Multiple Appointment Booking Multiple Clinic Display/Book No-Shows

HOW TO CHECK A PROVIDERS PT APP THROUGH PUTTY ( IT IS SAME AS IT APPEARS ON CPRS PT SELECTION LIST:

APPOINTMENT LIST SDLIST     Appointment List Or SDLIST     Appointment List

Count, Non Count, or Both: C//B

Select clinic: ALL// GEEK 1  GEEK FLYDOC EYE 2  GEEK FLYDOC LA     3   GEEK FLYDOC ELL 4  GEEK FLYDOC WI CHOOSE 1-4: 3  GEEK FLYDOC Select another clinic:

For date: T (MAY 19, 2008)

Include Primary Care assignment information in the output? NO//

Number of copies: 1//

DEVICE: HOME//  TELNET Appointments for GEEK FLYDOC clinic on MONDAY MAY 19, 2008 Date printed: MAY 19,2008@21:34                                         Page: 1

Appt. Patient Name                    SSN      Lab      X-Ray      EKG Time                                               Time     Time       Time Other Information       Ward Location Room-Bed ________________________________________________________________________________ 7:00 AM

< PATIET NAME > Phone #: <#> 7:00 AM

< PATIET NAME > Phone #: <#> 7:15 AM

< PATIET NAME > Phone #: <#>

Press return to continue or "^" to escape

APPOINTMENT MANAGEMENT SDAM APPT MGT     Appointment Management OR   APPOINTMENT MANAGEMENT  HBHC APPOINTMENT     Appointment Management OR  SDAM APPT MGT     Appointment Management Select Patient name or Clinic name: GEEK B

Searching for a Patient

Searching for a Clinic

1  GEEK FLYDOC EYE 2  GEEK FLYDOC LA     3   GEEK FLYDOC LL     4   GEEK FLYDOC K CHOOSE 1-4: 3  GEEK FLYDOC LL

Select Beginning Date: MAY 17, 2008//T (MAY 19, 2008) Select   Ending Date: TODAY//   (MAY 19, 2008).. Appt Mgt Module              May 19, 2008@21:38:34          Page:    3 of    3 Clinic: GEEK FLYDOC LL No Action Taken/Action Required * - New GAF Required     05/19/08 thru 05/19/08

+   Patient                   Appt Date/Time        Status 15 1065           05/19/2008@13:45      No Action Taken/Today 16 7812           05/19/2008@15:00      No Action Taken/Today 17 4754           05/19/2008@15:00      No Action Taken/Today

Enter ?? for more Actions

Select Action: Quit// APPOINTMENT MANAGEMENT REPORT SDAM RPT MANAGEMENT     Appointment Mana OR  SDAM RPT MANAGEMENT     Appointment Management Report

____________________________ Date Range Selection ____________________________

Select Beginning Date: 05/19/08// T (MAY 19, 2008) Select   Ending Date: 05/19/08//   (MAY 19, 2008)

____________________________ Statisitcs Criteria ____________________________

Select one of the following:

1        Statistics 2        Division(s) Only Statistics

Which Visits: Statistics// 1 Statistics

_______________________________ Report Format _______________________________

Select one of the following:

1        Appointment Clinic 2        Stop Code

Select Report Format: Appointment Clinic//

______________________________ Clinic Selection ______________________________ Select clinic: ALL// GEEK 1  GEEK FLYDOC YE     2   GEEK FLYDOC ILA 3  GEEK FLYDOC LL     4   GEEK FLYDOC K CHOOSE 1-4: 3  GEEK FLYDOC Select another clinic: ___________________________ Report Specifications ______________________ _____

Encounter Dates: 05/19/08 to 05/19/08 Report Format: Appointment Clinics

Divisions                              Clinics -                              --               EHR OFFICE                              GEEK FLYDOC ______________________________________________________________________________ Continue? YES//

______________________________ Device Selection ______________________________

This output requires 132 columns.

DEVICE: HOME//  TELNET

...EXCUSE ME, LET ME THINK ABOUT THAT A MOMENT...

Enter RETURN to continue or '^' to exit: Division: EHR OFFICE             Date Range: 05/19/08 to 05/19/08 Run Date: 05/19/08@21:48 Page: 1 Clinic                          Checked-In    Checked-Out    No Action Taken ___No-show___ __Cancelled__ Inpatient Total

Tot CI             RB                   Tot CI                             RB

GEEK FLYDOC                       0              7                 20 0         0               0                     0                          0                               0                                          0                                                  27

Enter RETURN to continue or '^' to exit: