Episode26

First appeared here: http://groups.google.com/group/Hardhats/browse_thread/thread/4e5f8337334051d8?hl=en

Hi all,

I have a location defined as ICHS Admissions that appears as a selectable item in Select Patients... How do I schedule patients destined for ICHS Admissions to appear in the list at the top?

-- IV

Reply to author   Forward Report spam Reporting spam Message reported Rate this post: Text for clearing space You must Sign in before you can post messages. To post a message you must first join this group. Please update your nickname on the subscription settings page before posting. You do not have the permission required to post. Nancy Anthracite View profile More options Nov 14 2008, 3:37 pm From: Nancy Anthracite  Date: Fri, 14 Nov 2008 15:37:41 -0500 Local: Fri, Nov 14 2008 3:37 pm Subject: Re: [Hardhats] Intracare Implementation Log Episode 26: Scheduling patients for a Clinic. Reply to author | Forward | Print | Individual message | Show original | Report this message | Find messages by this author Could you get away with having just those patient show? If so, take a look at the training on VEHU, 880H

http://www1.va.gov/vehu/WBTPages/WBT06.cfm?ClassNum=880H

On Friday 14 November 2008, Ignacio Valdes wrote:

> Hi all,

> I have a location defined as ICHS Admissions that appears as a > selectable item in Select Patients... How do I schedule patients > destined for ICHS Admissions to appear in the list at the top?

> -- IV

-- Nancy Anthracite

Reply to author   Forward Report spam Reporting spam Message reported Rate this post: Text for clearing space You must Sign in before you can post messages. To post a message you must first join this group. Please update your nickname on the subscription settings page before posting. You do not have the permission required to post. David Whitten View profile More options Nov 18 2008, 6:17 pm From: "David Whitten"  Date: Tue, 18 Nov 2008 17:17:02 -0600 Local: Tues, Nov 18 2008 6:17 pm Subject: Re: [Hardhats] Re: Intracare Implementation Log Episode 26: Scheduling patients for a Clinic. Reply to author | Forward | Print | Individual message | Show original | Report this message | Find messages by this author How did you setup the template fields? i.e. : what values do you have for these fields ? Field #1922 SUNDAY TEMPLATE Field #1923 MONDAY TEMPLATE Field #1924 TUESDAY TEMPLATE Field #1925 WEDNESDAY TEMPLATE Field #1926 THURSDAY TEMPLATE Field #1927 FRIDAY TEMPLATE Field #1928 SATURDAY TEMPLATE

- Hide quoted text - - Show quoted text - On Tue, Nov 18, 2008 at 3:27 PM, I, Valdes  wrote:

> I'm getting in deep trying to 'Set up a Clinic' using the scheduling > Supervisor's Menu. I thought I set it up as best I could but it is > still not allowing me to schedule patients in ICHS Admissions even > though I answered a bunch of questions on it. It says there are no > available appointments. An aside is what is up with 'Delete Tuesday's > Indefinitely?'

> -- IV

> On Nov 16, 9:26 pm, "I, Valdes"  wrote: >> Thanks, that 's a very nice presentation that I will use with the >> doc's in my hospital. What I am looking for is the magic behind the >> screens which is how patients get assigned to a particular clinic or >> physician in advance by staff. The staff is keying in the new patient >> or updating a repeat patient. What is the easiest or usual way for the >> staff to designate that they will be seen in the ICHS Admissions >> clinic if that is selected as the default location? What is desired is >> the 'short list' of patients being seen in CPRS in the location ICHS >> admissions and how that actually gets defined by the staff when the >> patient presents so that the clinicians can have their 'short list' of >> patients to be seen that day in CPRS. When I worked at the VA, the >> coordinators did it somehow and the patients to be seen that day in >> Lone Star clinic would show up above the line in the Select Patients >> dialog box. -- IV

>> On Nov 14, 2:37 pm, Nancy Anthracite  wrote:

>> > Could you get away with having just those patient show? If so, take a look at >> > the training on VEHU, 880H

>> >http://www1.va.gov/vehu/WBTPages/WBT06.cfm?ClassNum=880H

>> > On Friday 14 November 2008, Ignacio Valdes wrote:

>> > > Hi all,

>> > > I have a location defined as ICHS Admissions that appears as a >> > > selectable item in Select Patients... How do I schedule patients >> > > destined for ICHS Admissions to appear in the list at the top?

>> > > -- IV

>> > -- >> > Nancy Anthracite

Reply to author   Forward Report spam Reporting spam Message reported Rate this post: Text for clearing space You must Sign in before you can post messages. To post a message you must first join this group. Please update your nickname on the subscription settings page before posting. You do not have the permission required to post. kdtop3@gmail.com View profile More options Nov 22 2008, 5:05 pm From: "kdt...@gmail.com"  Date: Sat, 22 Nov 2008 14:05:25 -0800 (PST) Local: Sat, Nov 22 2008 5:05 pm Subject: Re: Intracare Implementation Log Episode 26: Scheduling patients for a Clinic. Reply to author | Forward | Print | Individual message | Show original | Report this message | Find messages by this author What file are these fields in?

Kevin

On Nov 18, 6:17 pm, "David Whitten"  wrote:

- Hide quoted text - - Show quoted text - > How did yousetupthe template fields? > i.e. : what values do you have for these fields ? > Field #1922 SUNDAY TEMPLATE > Field #1923 MONDAY TEMPLATE > Field #1924 TUESDAY TEMPLATE > Field #1925 WEDNESDAY TEMPLATE > Field #1926 THURSDAY TEMPLATE > Field #1927 FRIDAY TEMPLATE > Field #1928 SATURDAY TEMPLATE

> On Tue, Nov 18, 2008 at 3:27 PM, I, Valdes  wrote:

> > I'm getting in deep trying to 'Set up aClinic' using the scheduling > > Supervisor's Menu. I thought I set it up as best I could but it is > > still not allowing me to schedule patients in ICHS Admissions even > > though I answered a bunch of questions on it. It says there are no > > available appointments. An aside is what is up with 'Delete Tuesday's > > Indefinitely?'

> > -- IV

> > On Nov 16, 9:26 pm, "I, Valdes"  wrote: > >> Thanks, that 's a very nice presentation that I will use with the > >> doc's in my hospital. What I am looking for is the magic behind the > >> screens which is how patients get assigned to a particularclinicor > >> physician in advance by staff. The staff is keying in the new patient > >> or updating a repeat patient. What is the easiest or usual way for the > >> staff to designate that they will be seen in the ICHS Admissions > >>clinicif that is selected as the default location? What is desired is > >> the 'short list' of patients being seen in CPRS in the location ICHS > >> admissions and how that actually gets defined by the staff when the > >> patient presents so that the clinicians can have their 'short list' of > >> patients to be seen that day in CPRS. When I worked at the VA, the > >> coordinators did it somehow and the patients to be seen that day in > >> Lone Starclinicwould show up above the line in the Select Patients > >> dialog box. -- IV

> >> On Nov 14, 2:37 pm, Nancy Anthracite  wrote:

> >> > Could you get away with having just those patient show? If so, take a look at > >> > the training on VEHU, 880H

> >> >http://www1.va.gov/vehu/WBTPages/WBT06.cfm?ClassNum=880H

> >> > On Friday 14 November 2008, Ignacio Valdes wrote:

> >> > > Hi all,

> >> > > I have a location defined as ICHS Admissions that appears as a > >> > > selectable item in Select Patients... How do I schedule patients > >> > > destined for ICHS Admissions to appear in the list at the top?

> >> > > -- IV

> >> > -- > >> > Nancy Anthracite

Reply to author   Forward Report spam Reporting spam Message reported Rate this post: Text for clearing space You must Sign in before you can post messages. To post a message you must first join this group. Please update your nickname on the subscription settings page before posting. You do not have the permission required to post. I, Valdes View profile More options Nov 23 2008, 10:12 am From: "I, Valdes"  Date: Sun, 23 Nov 2008 07:12:08 -0800 (PST) Local: Sun, Nov 23 2008 10:12 am Subject: Re: Intracare Implementation Log Episode 26: Scheduling patients for a Clinic. Reply to author | Forward | Print | Individual message | Show original | Report this message | Find messages by this author GOT IT!

Here is my terminal session for setting up Dr. Valdes Clinic. This setup is under the scheduling supervisor's menu. SDBUILD or Set up a Clinic. Kevin's menu map will show you where: http://www.geocities.com/kdtop3/VistaMasterMenus.html?200823

I made this one for day and evening. Pretty straightforward after that, just use the Appointment menu and you are in business! -- IV

Select Supervisor Menu Option: Set up a Clinic

Select CLINIC NAME: Dr. Valdes Clinic Are you adding 'Dr. Valdes Clinic' as   a new HOSPITAL LOCATION? No// Y (Yes) NAME: Dr. Valdes Clinic// ABBREVIATION: ? ANSWER MUST BE 1-7 CHARACTERS IN LENGTH ABBREVIATION: Valdes CLINIC MEETS AT THIS FACILITY?: Y//  YES SERVICE: ? Choose from: M       MEDICINE S       SURGERY P       PSYCHIATRY R       REHAB MEDICINE N       NEUROLOGY 0       NONE SERVICE: P PSYCHIATRY NON-COUNT CLINIC? (Y OR N): ? If appointments to this clinic should not impact MAS AMIS statistics, answer 'Y'. Choose from: Y       YES N       NO NON-COUNT CLINIC? (Y OR N): Y YES INCLUDE ON FILE ROOM LISTS?: N NO STOP CODE NUMBER: ? Inactive stop codes are invalid. Stop code 900 can not be used for a    clinic. Stop code must have a restriction type of "Primary" or "Either" and not have a future restriction date. Answer with CLINIC STOP NAME, or AMIS REPORTING STOP CODE Do you want the entire CLINIC STOP List? N (No) STOP CODE NUMBER: PSYCHIATRY 1  PSYCHIATRY - GROUP       557 2  PSYCHIATRY - INDIVIDUAL       509 CHOOSE 1-2: 2 PSYCHIATRY - INDIVIDUAL     509 DEFAULT APPOINTMENT TYPE: REGULAR// ADMINISTER INPATIENT MEDS?: Y YES TELEPHONE: REQUIRE X-RAY FILMS?: N?? Choose from: Y       YES REQUIRE X-RAY FILMS?: REQUIRE Action PROFILES?: YES// ? Choose from: 0       YES 1       NO REQUIRE Action PROFILES?: YES//   YES NO SHOW LETTER: PRE-APPOINTMENT LETTER: CLINIC CANCELLATION LETTER: APPT. CANCELLATION LETTER: ASK FOR CHECK IN/OUT TIME: Y YES Select PROVIDER: Valdes VALDES,IGNACIO       IV          Physician Are you adding 'VALDES,IGNACIO' as a new PROVIDER (the 1ST for this HOSPITAL LOCATION)? No// Y (Yes) DEFAULT PROVIDER: Valdes?? Choose from: 0       NO       1        YES DEFAULT PROVIDER: 1 YES Select PROVIDER: DEFAULT TO PC PRACTITIONER?: Select DIAGNOSIS: WORKLOAD VALIDATION AT CHK OUT: ALLOWABLE CONSECUTIVE NO-SHOWS: 5 MAX # DAYS FOR FUTURE BOOKING: 365 HOUR CLINIC DISPLAY BEGINS: 7 START TIME FOR AUTO REBOOK: 7 MAX # DAYS FOR AUTO-REBOOK: 365 SCHEDULE ON HOLIDAYS?: Y YES CREDIT STOP CODE: ? Enter the Stop Code which should be credited for an appointment to this clinic (only if Code different than the one assigned to this clinic). Inactive stop codes are invalid. Stop code 900 can not be used for a    clinic. Stop code must have a restriction type of "Secondary" or "Either" and not have a future restriction date. Answer with CLINIC STOP NAME, or AMIS REPORTING STOP CODE Do you want the entire CLINIC STOP List? N (No) CREDIT STOP CODE: Psychiatry 1  PSYCHIATRY - GROUP       557 2  PSYCHIATRY - INDIVIDUAL       509 CHOOSE 1-2: 2 PSYCHIATRY - INDIVIDUAL     509 PROHIBIT ACCESS TO CLINIC?: ? Choose from: Y       YES PROHIBIT ACCESS TO CLINIC?: PHYSICAL LOCATION: PRINCIPAL CLINIC: ? PRINCIPAL CLINIC MUST BE A CLINIC

IF ENROLLMENT IN THIS CLINIC IS EQUIVALENT TO ENROLLMENT IN A LARGER ONE, ENTER THAT LARGER CLINIC'S NAME

Answer with HOSPITAL LOCATION NAME, or ABBREVIATION, or TEAM Choose from: DR OFFICE Dr. Valdes Clinic       VALDES,IGNACIO ICHN Admissions ICHS Admissions

PRINCIPAL CLINIC: OVERBOOKS/DAY MAXIMUM: 4 Select SPECIAL INSTRUCTIONS: ? You may enter a new SPECIAL INSTRUCTIONS, if you wish

Select SPECIAL INSTRUCTIONS: LENGTH OF APP'T: 30 VARIABLE APP'NTMENT LENGTH: DISPLAY INCREMENTS PER HOUR: 4// 2 30-MIN

AVAILABILITY DATE: T (NOV 23, 2008)

SUNDAY

TIME: 0700-2300  NO. SLOTS: 1//  32

TIME: [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] ...PATTERN OK FOR SUNDAYS INDEFINITELY? Y (Yes) ...EXCUSE ME, THIS MAY TAKE A FEW MOMENTS... PATTERN FILED!

AVAILABILITY DATE: T+1 (NOV 24, 2008)

MONDAY

TIME: 0800-1700  NO. SLOTS: 1//  32

TIME: 1700-2300  NO. SLOTS: 1//  12

TIME: ...PATTERN OK FOR MONDAYS INDEFINITELY? Y (Yes) ...EXCUSE ME, JUST A MOMENT PLEASE... PATTERN FILED!
 * [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [l]

AVAILABILITY DATE: T+2 (NOV 25, 2008)

TUESDAY

TIME: 0000-0700  [ CANNOT BE EARLIER THAN CLINIC START TIME ]

TIME: 0800-1700  NO. SLOTS: 1//  32

TIME: 1700-2300  NO. SLOTS: 1//  12

TIME: ...PATTERN OK FOR TUESDAYS INDEFINITELY? Y (Yes) ...EXCUSE ME, I'M WORKING AS FAST AS I CAN... PATTERN FILED!
 * [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [l]

AVAILABILITY DATE: T+3 (NOV 26, 2008)

WEDNESDAY

TIME: 0800-1700  NO. SLOTS: 1//  32

TIME: 1700-2300  NO. SLOTS: 1//  12

TIME: ...PATTERN OK FOR WEDNESDAYS INDEFINITELY? Y (Yes) ...HMMM, LET ME PUT YOU ON 'HOLD' FOR A SECOND... PATTERN FILED!
 * [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [l]

AVAILABILITY DATE: 0800-1700 ??

Select CLINIC NAME: Dr. Valdes Clinic      VALDES,IGNACIO NAME: Dr. Valdes Clinic// ABBREVIATION: Valdes// CLINIC MEETS AT THIS FACILITY?: YES// SERVICE: PSYCHIATRY// NON-COUNT CLINIC? (Y OR N): YES// INCLUDE ON FILE ROOM LISTS?: NO// STOP CODE NUMBER: PSYCHIATRY - INDIVIDUAL// DEFAULT APPOINTMENT TYPE: REGULAR// ADMINISTER INPATIENT MEDS?: YES// TELEPHONE: REQUIRE X-RAY FILMS?: REQUIRE Action PROFILES?: YES// NO SHOW LETTER: PRE-APPOINTMENT LETTER: CLINIC CANCELLATION LETTER: APPT. CANCELLATION LETTER: ASK FOR CHECK IN/OUT TIME: YES// Select PROVIDER: VALDES,IGNACIO// PROVIDER: VALDES,IGNACIO// DEFAULT PROVIDER: YES// Select PROVIDER: DEFAULT TO PC PRACTITIONER?: Select DIAGNOSIS: WORKLOAD VALIDATION AT CHK OUT: ALLOWABLE CONSECUTIVE NO-SHOWS: 5// MAX # DAYS FOR FUTURE BOOKING: 365// START TIME FOR AUTO REBOOK: 7// MAX # DAYS FOR AUTO-REBOOK: 365// SCHEDULE ON HOLIDAYS?: YES// CREDIT STOP CODE: PSYCHIATRY - INDIVIDUAL// PROHIBIT ACCESS TO CLINIC?: PHYSICAL LOCATION: PRINCIPAL CLINIC: OVERBOOKS/DAY MAXIMUM: 4// 10 Select SPECIAL INSTRUCTIONS: LENGTH OF APP'T: 30// VARIABLE APP'NTMENT LENGTH:

AVAILABILITY DATE: T+4 (NOV 27, 2008)

THURSDAY

TIME: 0800-1700  NO. SLOTS: 1//  32

TIME: 1700-2300  NO. SLOTS: 1//  12

TIME: ...PATTERN OK FOR THURSDAYS INDEFINITELY? Y (Yes) ...SORRY, HOLD ON... PATTERN FILED!
 * [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [l]

AVAILABILITY DATE: T+5 (NOV 28, 2008)

FRIDAY

TIME: 0800-1700  NO. SLOTS: 1//  32

TIME: 1700-2300  NO. SLOTS: 1//  12

TIME: ...PATTERN OK FOR FRIDAYS INDEFINITELY? Y (Yes) ...HMMM, LET ME PUT YOU ON 'HOLD' FOR A SECOND... PATTERN FILED!
 * [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [l]

AVAILABILITY DATE: T+6 (NOV 29, 2008)

SATURDAY

TIME: 0800-1700  NO. SLOTS: 1//  32

TIME: 1700-2300  NO. SLOTS: 1//  12

TIME: ...PATTERN OK FOR SATURDAYS INDEFINITELY? Y (Yes) ...SORRY, I'M WORKING AS FAST AS I CAN... PATTERN FILED!
 * [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] [l]

AVAILABILITY DATE:

Select CLINIC NAME:

Add/Edit a Holiday Appointment Status Update Menu ... Appointment Waiting Time Report Cancel Clinic Availability Change Patterns to 30-60 Convert Patient File Fields to PCMM Current MAS Release Notes Enter/Edit Letters Inactivate a clinic Look up on Clerk Who Made Appointment Non-Conforming Clinics Stop Code Report Purge Scheduling Data Reactivate a Clinic Remap Clinic Restore Clinic Availability Scheduling Parameters Set up a Clinic Sharing Agreement Category Update

Reply to author   Forward Report spam Reporting spam Message reported Rate this post: Text for clearing space You must Sign in before you can post messages. To post a message you must first join this group. Please update your nickname on the subscription settings page before posting. You do not have the permission required to post. I, Valdes View profile More options Dec 3 2008, 12:14 pm From: "I, Valdes"  Date: Wed, 3 Dec 2008 09:14:11 -0800 (PST) Local: Wed, Dec 3 2008 12:14 pm Subject: Re: Intracare Implementation Log Episode 26: Scheduling patients for a Clinic. Reply to author | Forward | Print | Individual message | Show original | Report this message | Find messages by this author To answer my own question, after setting up a clinic, in this case ICHS Admissions then do the following. After that is done, the patient will appear in CPRS above the line in Select Patient if the ICHS Admissions clinic is chosen. I do not know what to do about AMIE LINK OUT OF ORDER yet. It does not appear to cause a problem so far. -- IV

Select Core Applications Option: scheduling Manager's Menu

Scheduling Version 5.3

ACR   Ambulatory Care Reporting Menu ...          Appointment Menu ...          Automated Service Connected Designation Menu ...          Outputs ...          Supervisor Menu ...

Select Scheduling Manager's Menu Option: appointment Menu

AM    Appointment Management CK    Appointment Check-in/Check-out Add/Edit Stop Codes Append Ancillary Test to Appt. Cancel Appointment Chart Request Check-in/Unsched. Visit Computer Generated Menu ...         Delete Ancillary Test for Appt. Discharge from Clinic Display Appointments Edit Clinic Enrollment Data Enrollment Review Date Entry Find Next Available Appointment Make Appointment Multiple Appointment Booking Multiple Clinic Display/Book No-Shows

Select Appointment Menu Option: check-in/Unsched. Visit

Select PATIENT NAME: ZZPatient, One

This patient has no appointments scheduled today.

Do you want to add a new 'unscheduled' appointment'? YES Select Clinic: ? Answer with HOSPITAL LOCATION NAME, or ABBREVIATION, or TEAM Choose from: DR OFFICE Dr. Valdes Clinic       VALDES,IGNACIO ICHN Admissions ICHS Admissions

Select Clinic: ICHS Admissions

APPOINTMENT TIME: NOW//  (DEC 03, 2008@11:12)

PATIENT'S SERVICE CONNECTION AND RATED DISABILITIES: Service Connected: No Primary Eligibility Code: No Service Connected Disabilities Listed

'PRIMARY ELIGIBILITY CODE' field is blank please update patient Record. The 'SC Percent','Service Connected' and 'Primary Eligibility Codes' are OUT OF SYNC, Please CORRECT the problem.

APPOINTMENT TYPE: REGULAR//? Answer with APPOINTMENT TYPE NUMBER, or NAME Do you want the entire APPOINTMENT TYPE List? Y (Yes) Choose from: 1           COMPENSATION & PENSION 2           CLASS II DENTAL 3           ORGAN DONORS 4           EMPLOYEE 5           PRIMA FACIA 6           RESEARCH 7           COLLATERAL OF VET.   8            SHARING AGREEMENT 9           REGULAR 10          COMPUTER GENERATED

APPOINTMENT TYPE: REGULAR//

AMIE LINK OUT OF ORDER

Press RETURN to continue:

Select Appointment Check In or Check Out: (CI/CO): CI  Check In CHECKED-IN: DEC 03, 2008@11:12//   (DEC 03, 2008@11:12) ...checked in DEC 03, 2008@11:12

AMIE LINK OUT OF ORDER

Press RETURN to continue:

DO YOU WANT TO PRINT A Routing Slip NOW? NO

AM    Appointment Management CK    Appointment Check-in/Check-out Add/Edit Stop Codes Append Ancillary Test to Appt. Cancel Appointment Chart Request Check-in/Unsched. Visit Computer Generated Menu ...         Delete Ancillary Test for Appt. Discharge from Clinic Display Appointments Edit Clinic Enrollment Data Enrollment Review Date Entry Find Next Available Appointment Make Appointment Multiple Appointment Booking Multiple Clinic Display/Book No-Shows

Select Appointment Menu Option:

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